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The Information and Privacy Commissioner/Ontario
ATTN: Compliance Complaint Intake.
80 Bloor Street W., Suite 1700
Toronto Ont. M5S 2V1
RE: Compliance Complaint - Region of Peel, the Ministry of Natural Resources and the City of Mississauga.
Dear Sir: Nov. 5 , 2003
This a Compliance Complaint against the Region of Peel, the Ministry of Natural Resources (MNR) and the City of Mississauga. It is in regards to their forwarding my FOI requests to the City of Mississauga improperly and that they identified me as the FOI requester.
During the Green Party of Ontario Appeal MA-010302-1, regarding the City of Mississauga's denial of access to its records, the City made a submission that contained all or parts of three FOI requests made to other institutions. Two from the Region of Peel and one from the Ministry of Natural Resources.
The following are the issues as I see them;
On page one of the City's submission dated Nov. 1 2001, Joan
The FOI requests were improperly forwarded to the City. As the
That the improper forwarding of the FOI request was used in a legal
I was not informed of this sharing of my records nor was I asked for
That Joan LeFeuvre did not need the records forwarded to her which
The IPC should require the City of Mississauga to fully explain why it
That the Region of Peel and the Ministry of Natural Resources violate
"Recommended Procedures - Ensure employee awareness
Institutions should implement policies
and procedures to ensure that all employees responding to access requests
or privacy complaints are aware of their responsibility to protect the
confidentiality of the individual. "Employees" may include the
Coordinator, staff in the Coordinator's office or anyone else who assists
in responding to a request or complaint (e.g., those who retrieve the records
or make decisions about access)."
"Ensure physical security
Access request and complaint files should be stored in a locked drawer or filing cabinet, or other manner which adequately limits access. Similarly,where these files are stored electronically, computer access to these files should be limited to those who need the information to perform their duties."
I am willing to discuss my letter with you, in case the wording seems a little ambiguous or you want a request explained. My phone number is (***) ***-**** & e-mail *************. Web-site - home.eol.ca/~donbar There is an answering machine you can leave private messages on. As long as you are talking the machine will record. If someone answers the phone before the machine can come on, please ask them to hang up and let the next call ring through. I would appreciate your co-operation in using the answering machine, rather than leaving messages with anyone else answering the telephone.
Please find enclosed:
1). A copy of one page from the City's submission dated Nov. 1 2001, by Joan LeFeuvre, in Appeal MA-010302-1.
2). A copy of Attachment #1, 4 pages, from the City's submission to Appeal MA-010302-1, dated Nov. 1 2001.
Sincerely, Mr. Donald Barber
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